General Instructions

Based on the type of Society being registered, the application will be routed to the Office of Registrar of Society (IGR, Odisha, Cuttack) for State-Level Societies, or to the Office of Additional Registrar of Society (ADM-cum-DR) of the selected district for District-Level Societies.

Prior to applying to this service, if the applicant has applied for PEAL, the first section of the Registration of Societies form will get auto-populated from the PEAL form. Applicant who did not fill the PEAL form, will have to fill all the fields.

Fields marked with ‘*’ are mandatory and should be filled in before submitting the form on the single window portal. Leaving fields blank in the Form is not allowed. In case applicants wish not to enter data in a field, they can put “NA” if it is a text/description field or a “0”, if it is a numeric field. In case of errors, the form will show an error message. The applicant may correct the data and save the form again.

Some of the fields can accept multiple values. If the applicant wishes to furnish more than one item, he may use the “+” button to add more rows. Similarly, if he wishes to remove a row, he may use “x” button.

Applicants can attach documents in digital format as documentary evidences which the department will use for verification. Clicking on the choose button will let them select the document to be uploaded. Before submitting the document, they needs to ensure that all the information furnished by them is satisfactory and correct to the best of their knowledge and understanding. After checking that the information furnished in all the fields are in order, they can submit the application by clicking on the ‘Submit’ button.

After the form is successfully submitted, applicants can pay the required fees either online or offline. The fees that is required to be paid is:

If they wish to pay offline, they may choose the ‘Over the Counter’ option on the Cyber Treasury payment gateway. A challan with the account details of the department will then be generated. The applicant will take the hard copy of the challan to the nearest branch of the bank selected and deposit the amount either by Cash, or by means of Demand Draft. Once the fee is processed by the bank, the bank will send a transaction ID via SMS, which then will have to be entered on the Cyber Treasury portal to complete the application process.

Upon payment the applicant will receive an SMS & Email notification with the application number from the single window portal.

Checklist of Documents

The applicant will need to attach the following documents with the application:

i)  Memorandum of Society signed by the President/Secretary of the Society in each page.

ii)  Bye-law of the Society

iii) Resolution of the General Body Meeting

iv) Copy of the Confirmation of Resolution

v)  House rent agreement along with copy of the R.O.R.

vi)  Self-attested copy of the Identity Proofs of all members of the Governing Body.

Timeline

Registration of Societies under the Societies Registration Act, 1860 and the Societies Registration (Orissa Amendment) Act, 1969 is provided within 30 working days from the date of submission of application for District Level Society (one district involved), and within 90 working days for State Level Society (more than one district involved). The department can however raise queries on the application within 7 working days of receipt of application.

Field Instructions