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Registration, grant of license under The Factories Act, 1948

General Instructions

Based on the geographical location of the factory and the no. of employees proposed to be employed, and the application will be routed to the Director or the designated Divisional Deputy Director of Factories & Boilers. Prior to applying to this service, if the applicant has applied for PEAL, the first section of the Registration & Grant and Renewal of License under The Factories Act, 1948 will get auto-populated from the PEAL form. Applicant who did not fill the PEAL form, will have to fill all the fields.

Fields marked with ‘*’ are mandatory and should be filled in before submitting the form on the single window portal. Leaving fields blank in the Form is not allowed. In case applicants wish not to enter data in a field, they can put “NA” if it is a text/description field or a “0”, if it is a numeric field. In case of errors, the form will show an error message. The applicant may correct the data and save the form again.

Some of the fields can accept multiple values. If the applicant wishes to furnish more than one item, he may use the “+” button to add more rows. Similarly, if he wishes to remove a row, he may use “x” button.

Applicants can attach documents in digital format as documentary evidences which the department will use for verification. Clicking on the choose button will let them select the document to be uploaded. Before submitting the document, they needs to ensure that all the information furnished by them is satisfactory and correct to the best of their knowledge and understanding. After checking that the information furnished in all the fields are in order, they can submit the application by clicking on the ‘Submit’ button.

After the form is successfully submitted, applicants can pay the required fees based on the installed power (in K.W.) and the maximum no. of workers employed in a day, either online or offline. If they wish to pay offline, they may choose the ‘Over the Counter’ option on the Cyber Treasury payment gateway. A challan with the account details of the department will then be generated. The applicant will take the hard copy of the challan to the nearest branch of the bank selected and deposit the amount either by Cash, or by means of Demand Draft. Once the fee is processed by the bank, the bank will send a transaction ID via SMS, which then will have to be entered on the Cyber Treasury portal to complete the application process.

Upon payment the applicant will receive an SMS & Email notification with the application number from the single window portal. 

Checklist of Documents

  1. Upload Letter of approval of plans/extension plans from the Directorate of Factories & Boilers
  2. List of Directors (Report as per ROC records) [for Private & Public Firms and PSUs]
  3. Resolution of Directors/Partners nominating the occupier under section 2(n) of the Factories Act, 1948 [for Private & Public Firms and PSUs]
  4. Notification / Appointment order in case of Govt./PSU/Local fund factories authorizing administrative head to act as occupier under Section 2 (n) of the Factories Act,1948 [for Govt. or Local Fund Factory]
  5. Notification / Appointment order in case of Govt./PSU/Local fund factories authorizing administrative head to act as occupier under Section 2 (n) of the Factories Act,1948 [for Govt. or Local Fund Factory]
  6. Stability Certificate issued by a recognized Competent Person under Rule 3-A of the Odisha Factories Rules, 1950
  7. Safety & Health Policy under Rule 12 - AA of the Odisha Factories Rules, 1950 for factories employing 50 or more workers & factories with hazardous manufacturing process under Section 2(cb) of the Factories Act,1948
  8. Scanned copy of Signature of Occupier
  9. Scanned copy of Signature of Manager

Timeline

Registration & Grant and Renewal of License under The Factories Act, 1948 is provided within 30 working days from the date of submission of application. The department can however raise queries on the application within 7 working days of receipt of application.

Fees

As per the matrix shown based on manpower and kilowatt in the Page 2 of the Notification. Click here to check fees.

Field Instructions

Sl#. Field Name Instructions
1 Factory Name Enter the name of the Factory
2 Application for the Years Select the Year from which License for the Factory is sought
3 Term of License Select the term of the license.
4 Type of Firm From the dropdown list select the firm type
5 Address of the Factory Enter the address of the factory. District, Block and Subdivision can be selected from the dropdown list.
6 Nature of Manufacturing Process Mention the nature of manufacturing process carried out in the last 12 months and proposed to be carried out in the next 12 months.
7 Principal products manufactured during last twelve months Name of Principal Products manufactured in the factory in the last 12 months and their cost of production
8 Maximum number of workers proposed to be employed on any one day during the year Sum of no. of men and women workers proposed to be employed in the factory
9 Numbers of workers to be ordinarily employed in the factory Average number of workers to be employed in the factory daily
10 Nature of power Enter the details like nature of power, the type of source (thermal, wind, hydel, solar, etc.) and their respective capacities, etc.
11 Total amount of power (K.W.) installed or proposed to be installed Installed capacity considering future expansion plans
12 Maximum amount of power proposed to be used (in kW) Enter the maximum power to be used during the license period
13 Details of the Manager Enter the name, age, address and contact details of the Manager/ Supervisor of the factory. District and Block can be selected from the dropdown list.
14 Details of the Occupier Enter the name, age, address and contact details of the Occupier of the factory premises. District and Block can be selected from the dropdown list. Occupier may be:
  1. The Proprietor of the Factory in case of Private Firm/Proprietary concern
  2. Directors in case of Public Limited Liability Company
  3. Where a managing Agent has been appointed, the name of the Managing Agent and directors thereof
  4. Shareholders in case of a private company where no Managing Agents have been appointed
  5. The Chief Administrative Head in case of a Government or local fund factory
15 Details of Owner of the Premises of Building (including the precincts) thereof Enter the name, age, address and contact details of the Owner of the factory premises. District and Block can be selected from the dropdown list.

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